University-sponsored camps and clinics provide educational, recreational and enrichment opportunities for youth and other participants across the 魅影视频 System. Camp organizers are responsible for planning and operating programs in a manner that promotes participant safety, supports compliance with university requirements and helps reduce risk.

Planning & Eligibility

Camp Information

  • Clearly communicate the camp's purpose, value and goals.
  • Communicate refund and cancellation policies during enrollment.
  • Provide participants with a camp schedule.
  • Provide lists of items that are:
    • Required (e.g., clothing, toiletries, bedding).
    • Optional (e.g., books, musical instruments, sports gear).
    • Prohibited (e.g., valuables, weapons, electronics).

Activity Planning

  • Tailor activities to the age and experience of participants.
  • Avoid high-risk or accident-prone activities whenever possible.
  • Group participants by age and skill level.
  • Assess camper skills to ensure activities are appropriate.
  • Schedule regular water and rest breaks.
  • Dismiss campers in small, age-appropriate groups and follow established pick-up procedures.

Eligibility Requirements

  • Participants must meet age and skill-level requirements as outlined in camp materials.
  • All registration forms, waivers and medical release documents must be completed before participation.

 

Staffing & Safety

Staffing Expectations

  • Staff-to-camper ratios must comply with University guidelines.
  • Staff conduct expectations should be clearly outlined.
  • Reporting chains should be clearly communicated.
  • Staff should wear bright, easily identifiable clothing.
  • Conduct daily staff debrief and feedback sessions.

Staff Training

Staff training should cover:

  • Camper supervision and engagement
  • Behavior management
  • Emergency response
  • Inclusivity and cultural sensitivity
  • Communication and teamwork

Transportation & Pick-Ups

  • Campers must be signed in and out by authorized adults.
  • The university is not responsible for transportation unless explicitly stated.
  • Hire an outside vendor, when possible, when providing transportation.
  • When using university vehicles, follow required adult-to-camper ratios.
  • Conduct a head count before transporting campers.

Emergency Preparedness

  • Camps must maintain access to first aid kits.
  • Camps must maintain emergency contact lists.
  • Emergency procedures should be communicated to all staff and campers.
  • Protocols should be established for:
    • Fire, severe weather and lockdown
    • Missing camper
    • Medical emergency and evacuation
  • Emergency contact trees and campus security coordination procedures should be established.

Medical Information & Reporting

  • Parents/guardians must disclose medical conditions, allergies and medications.
  • Camps must follow the  
  • COVID-19 or other communicable disease protocols must be followed.
  • Document any injuries via the form.

Youth Protection Compliance

University-sponsored camps and clinics that involve minors must comply with the 魅影视频 System's Youth Protection requirements.

Conduct & Accountability

Code of Conduct

  • Campers must show respect toward staff, peers, facilities and equipment.
  • Bullying, harassment or discrimination of any kind is not tolerated.
  • Use of alcohol, tobacco or illegal substances is strictly prohibited.

Facility & Property Protection

  • Campers are responsible for helping protect University property.
  • Damage caused by negligence or misconduct may result in fees or dismissal.
  • Camps must follow University guidelines for facility access and equipment use.

Media & Privacy

  • Parents or guardians may opt out of photo and video releases.
  • Staff should be informed when a participant has not consented to photo or video use.
  • Campers may not use personal devices to record others without consent.

Behavioral Intervention

  • Maintain a written behavior plan outlining expectations and consequences.
  • Provide a verbal warning for a first-time minor infraction.
  • Clearly explain the inappropriate behavior and expected corrective action.
  • For repeated or more serious infractions, the camper should meet with senior staff.

Participant Removal

  • Camp administrators may immediately remove a camper if their behavior poses a threat to themselves or others.
  • Notify the parent or guardian.
  • Safely remove the camper from camp activities.
  • Complete appropriate documentation.